Employment & Volunteering Opportunity

Application, documentation and resume accepted until May 24, 2019

Position Title:

District Administrator

Location:

Grand Lake, CO

Hours:

40 hours per week schedule at the determination of the Fire Chief.

Salary:

$45,000 to $55,000 depending upon experience and qualification

Position:

Grand Lake Fire is currently seeking our next District Administrator. This is a highly responsible position within the department. Under limited supervision, works with the Fire Chief and other key staff in a team environment in order to provide fiscal, technical, and administrative support with reference to the procurement, editorial, clerical, and procedural function of the fire department. Work involves independently preparing routine and non-routine correspondence, compiling information for reports, maintaining files of a variety of records, reports, documents and correspondence, and assist in various other fiscal functions. Provides general administrative support functions to the Fire Chief and assists in the budget development and submittal process. May be called upon to provide administrative support during declared and non-declared local, state, or national emergencies through day to day emergency preparedness, as well as provide administrative support to the EOC in the Emergency Operations Center. Employee must exercise initiative, and independent judgement in completing assignments.  Employee must also exercise courtesy and tact in contact with the general public. The individual in this position will encounter sensitive information in the performance of their duties and is expected to maintain that information confidentially.

Essential Duties and Responsibilities include the following: (Other duties may be assigned.)

  • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of Department records.
  • Proficient use of spreadsheet, word processing, and database computer programs for efficient processing of department information.
  • Performs a wide variety of complex, responsible, and confidential duties for the Fire Chief and the Department.
  • Responds to inquiries for information on Department policies and regulations.
  • Maintains Fire Chief’s business schedule; sets up meetings and conferences.
  • Answers telephone, takes messages, greets visitors and ascertains nature of visitor business, gives information, and routes call or visitor to appropriate department personnel.
  • Files and retrieves correspondence and other records. Organizes and indexes file system.
  • Processes and prioritizes incoming mail, faxes, and memos; prepares outgoing mail.
  • Creates, revises and combines material such as correspondence, reports, records, forms, agendas, minutes of board meetings, technical data, and numerical data from rough draft, corrected copy, or voice recorded dictation.
  • Takes purchase orders, receipts, invoices for Department purchases and billings. Prepare weekly payables.
  • Provide administrative support to the Emergency Operations Center.
  • Arranges and coordinates travel schedules and reservations.
  • Conducts research, compiles and types statistical reports.

 Supervisory Responsibilities:

 *None

Competency:

 To perform the job successfully, an individual should demonstrate the following competencies:

  • Analytical – Collects and researches data; Uses intuition and experience to complement data.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
  • Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Interpersonal – Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
  • Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Understands organization’s strengths & weaknesses; Identifies external threats and opportunities.
  • Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
  • Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Minimum Qualifications:

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform job functions.

  • Ability to present a professional, courteous, competent image that will reflect well on the Department.
  • Ability to communicate effectively, both orally and written, with a wide variety of people.
  • Ability to understand and carry out oral and written instructions.
  • Ability to be a “team player,” and to establish and maintain an effective and responsive working relationship with peers, and the community in general.
  • Ability to work independently in the absence of supervision.
  • Ability to perform purchasing procedures.
  • Ability to perform staff timekeeping procedures.
  • Ability to become familiar with department forms and applications for distribution to customers.
  • Ability to locate, organize, and retrieve department records and files.
  • Knowledge of the principles and practices of the organization and administration.
  • Knowledge of Human Resources and best practices.
  • Knowledge of correct use of English language including spelling, grammar, punctuation, and able to use it in preparation of business letter writing and basic reports.
  • Knowledge of modern office procedures, including use of computer equipment, print, and electronic media, calculators, telephones, fax and copy machines.
  • Knowledge of principals and procedures of record keeping and basic financial and accounting functions.
  • Bachelor’s degree in Management (B.A.) or similar field; or equivalent from a four-year accredited college; or eight to ten years of related experience; or equivalent combination of education and experience.
  • ICS 100, 200, 700 and 800 required within 30 days of hire
  • CPR required within 30 days of hire.
  • EMT preferred

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

 Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

 To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Accounting software; Payroll systems; Internet software; Human Resource systems and Database software.

Work Environment:

 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Depth perception. While performing the duties of this Job, the employee is regularly required to sit, talk and hear.

For questions regarding the application process, please contact Chief Kevin Ratzmann at kratzmann@grandlakefire.org .

Resident Firefighter Program

GLFPD currently has an open application process for new recruits for our volunteer resident firefighter program. Residents will reside in the resident apartments at the fire station, are asked to cover two 10-hour day shifts per week, be available for call response two nights a week, attend bi-monthly trainings, and respond to emergencies in the district as needed. The goal of this three year program is to ensure rapid response of apparatus and personnel to the scene of an emergency, while offering invaluable experience, training, and education to advance the resident firefighters’ career.

Minimum Requirements 

  • Must be at least 18 years of age.
  • The applicants driving record must be acceptable to the District.
    • Absolutely no D.U.I or Reckless driving charges.
  • High school diploma or G.E.D.
  • Must be a legal citizen of the United States.

Application Process

GLFPD highly recommends the applicant reviews the Resident Volunteer Program Manual before submitting application.

To apply for a Resident Position, the applicant must submit a completed application and current résumé to:

Grand Lake Fire Protection District
P O Box 1408
Grand Lake, CO 80447-1408
Attention: Assistant Chief St. Germain

GLFPD also recommends the application and résumé be submitted in person, if possible, for a Station tour and informational interview.

Applicants must submit:

  • An accurate and complete application
  • A current résumé
  • Copies of certificates showing completion of minimum requirements
  • Copies of driver’s license, Passport, or Social Security Card
  • Copies of high school diploma or G.E.D.
  • Copies of all current Fire, Rescue, and EMS related certifications

Applications and resumes will be screened.

Qualified applicants will be ranked based on experience and education. Preference may be given to applicants with previous volunteer firefighting experience; and/or

  • IFSAC Firefighter I certification
  • IFSAC Hazardous Materials Operations certification
  • NWCG Red Card Wildland Firefighter Type 2 or better
  • EMT–B or better
  • CPR, AED and First Aid certification

Benefits

  • Become a member of a professional, community-oriented fire department
  • Obtain necessary hands-on experience and training to advance a career in Fire/EMS
  • Live in one of Colorado’s favorite resort communities
  • Use of day room including exercise facility, games, wireless internet and cable TV
  • Uniforms, structural and wildland PPE provided
  • Career Development Opportunities
  • Firefighter JPR training
  • Free Continuing Education credits
  • Grocery store gift cards for good standing

Educational Opportunities Available

  • Colorado State Firefighter I & II
  • NWCG Training (Firefighter to Engine Boss)
  • NREMT Training and Continuing Education
  • Driver/ Operator Training
  • Ice Rescue Certification
  • Fire/Rescue Boat Training
  • Snowmobile Operations
  • Possible Federal Wildland Assignment
  • Two on-call night shifts per week
  • Financial assistance may be provided for Fire, EMS,  or other

For questions regarding the application process, please contact Assistant Chief St. Germain at sstgermain@grandlakefire.org .

Volunteer

Volunteer members are welcome anytime.  We have Department Training on the 1st and 3rd Wednesday of each month, which are open to the public.  Come check us out!

Grand Lake Fire seeks to attract dedicated, professional volunteer members who are interested in serving their community as firefighters, rescue technicians, medical responders, and support personnel.  The benefits of membership are many, not the least of which are providing critical emergency response services to both residents and visitors to our area.

GLFPD Training Exercise
  • BENEFITS OF MEMBERSHIP
  • Training and experience
  • A volunteer pension
  • Community service
  • Challenges and teamwork
  • Internet access
  • Exercise equipment
  • Uniforms and equipment
  • Satellite TV
  • WHAT WE ASK IN RETURN
  • 36 hours of training per year
  • Respond to 20% of the calls
  • Dedication
  • Professionalism
  • A desire to be part of a team
  • Give back to the community
  • Uniforms and equipment
  • Satellite TV

We are staffed at the Town Station 24 hours 365 days a year.  Our Business Office hours are 7:00 am to 5:30 pm seven days a week and would invite anyone interested to come down and visit.

We’d be proud to show off our fire station and apparatus.

For additional information or questions, please contact Assistant Chief St. Germain, sstgermain@grandlakefire.org or at 970-627-8428.